Information about personal data processing

The IS NEN processes so-called structured data.

Unstructured data in procurement documents, invitations to tender, tenderers' submissions etc. are no longer processed in IS NEN to the extent defined by the GDPR Regulation.

This unstructured data is used exclusively by the contracting authority and is only being stored in the NEN. NEN shall ensure the security of these documents. It does not carry out any content processing on them.

• Name
• Surname
• Title
• Email
• Phone number - employment
• Address (only in case of a natural entrepreneur registration)
• Username
• Social Security Number

1. Act No. 134/2016 Coll. - Public Procurement Act
2. Decree 168/2016 Coll. - on the publication of forms for the purposes of the Public Procurement Act and the requirements of the contracting authority profile
3. Decree 260/2016 Coll. - on the establishment of more detailed conditions concerning electronic tools, electronic acts in public procurement and the certificate of conformity
4. Act 181/2014 Coll. on cyber security and amendments to related acts (Cyber Security Act)
5. Decree 316/2014 Coll. on security measures, cyber security incidents, reactive measures and determining the formalities of submissions in the field of cyber security (the Cyber Security Decree)

Contracting Authorities
Ministry of Regional Development
Provider NEN – consortium of O2 Czech Republic, s.r.o. and Tesco SW a.s.
The public and public contract tenderers

1. registration/ data subject to the NEN IS
2. when managing user accounts

Registration of the Data Subjects in the NEN IS

• At registration, personal data are being taken from the current data of the data subject, in the Basic Registers Information System - register of persons.
• Other data required for registration are to be filled in by the user or do not fall under personal data.
• These data are stored in the NEN IS and subsequently published on the website https://nen.nipez.cz
• Contact information of the person, who is identified as the subject’s contact person during registration, is published on the same web address.
• Creating an account gives the subject the right to create additional user accounts.
• The data are also stored on the NEN IS resources.

Managing User Accounts

• User without an account is not allowed to work in the system (the authentication module will not allow the user to log in)
• When a natural person is entered into NEN by an authorized person (determined by the data subject), the person receives a username. The password is set by the user independently via a message, sent to the email address provided when the account was created.
• The system further works with these user data - i.e. the user logs into the system and NEN records his activities when working with public procurement.
• Only selected users with the appropriate authorization can see the link between the username and the 'real' name. All user actions are recorded under the user's username.
• Data relating to the account management is not published or sent to third parties. It is only used by the contracting authorities for the purpose of controlling access to the NEN, i.e. the pairing of a username and a specific natural person is only possible via special permissions within the system.
• Access to the personal data of any data subject is also available to persons in the role of Level 1 User Support, Level 2 User Support and System Administrator.